What a business email is made of
Subject
The subject is the only thing the recipient sees before opening the email. The generator builds it from the email type and your words in the “What the email is about” field: “Payment: August delivery” instead of “Question”. The subject length is shown on its own row in the result: after about 60 characters most email apps cut it off with an ellipsis, and the reader will not see the end of the phrase.
Greeting
The greeting depends on the tone: formal uses “Dear”, neutral “Hello”, friendly “Hi”. The generator inserts the name exactly as you wrote it, so write it the way you would address the person: “Sarah”, “Mr Thompson”, “Dr Patel”. If you leave the name empty, the greeting has no name – a formal email then opens with “Dear Sir or Madam”, which is fine for a first email to a company where you do not know who will read it.
Opening line and request
The opening line says why you are writing, and the email type chooses it. The request at the end does too: a follow-up asks for a one-line reply, a meeting request asks for a convenient time. Between them goes your main point – the part only you know.
Tone
The tone changes the greeting and the sign-off – from “Dear … Yours sincerely” to “Hi … Have a great day” – but not the substance of the email. The same text sounds more reserved or warmer.
Signature
Your name and contact go on separate lines under the sign-off. An email without a signature reads like a mass mailing, so this field is worth two seconds. You can add a job title after a comma right in the name field.
Common questions
Does the generator send emails?
No. It only writes the text; there is no recipient address field at all. You copy the finished email into your own mail app and send it yourself.
Why does the greeting look odd with my name?
Because the name is inserted as typed. Write it the way you would say it to the person: a first name for a colleague, a title and surname for a formal email.
Can I change the finished text?
Not only can you – you should. The template gives you structure and polite phrases, but one sentence of your own makes it a real email. A good rule: if a paragraph could be sent to anyone, cut it.
How many words should it be?
Business emails longer than about 150 words get read to the end less often and answered more slowly. The word count is shown in the result, so you can see when the text has grown.
Why is my email type not in the list?
Six types cover most business correspondence. If yours is not there, take the closest one – the structure is the same, and the opening line is worth rewriting in your own words anyway.